OF
THE
__________________________________________________
SECRETARY
CARIN
DRANOFF
The
name of the association shall be: The Center School PTA.
Article II - Objectives
1. to provide support and resources to the school for the
benefit and educational growth of the
children
2. to promote and help develop
a cooperative working relationship between the parents and staff of our school
3. to develop parent leadership and build capacity for greater
involvement
4. to foster and encourage parent participation on all levels
5. to provide opportunities and training for parents to
participate in school governance and
decision-making.
Article III -
Membership
Section 1. Eligibility
Membership in the association
shall be limited to parents, legally appointed guardians, and persons in parental
relation to students currently attending The Center School.
In the beginning of each school year, a welcome letter from the association
shall inform parents of the PTA and shall encourage their participation.
All teachers currently employed are also encouraged to attend.
Section 2. Donations
Each family
shall be requested to make a voluntary donation of $30.00. Donations are not a requirement for
membership, voting or running for office.
Section
3. Voting Privileges:
Each family member of a child/children currently enrolled at The Center School shall be entitled to
one vote. Proxy voting or absentee
balloting is prohibited.
Each teacher currently
employed at The Center School shall be entitled to one vote.
Section 1. Titles
The officers of the
association shall be: President, Vice-President, Secretary, and Treasurer.
The term of
office shall be from July 1 through June 30. Officers shall be elected in May
for a one-year term beginning July 1.
Eligibility for office is limited to parents, guardians or persons in
parental relation who are not employed at The
Section 3. Duties of Officers
3.1 President: The president shall preside at all meetings
of the association and shall be an ex-officio member of all committees except
the nominating committee. The president
shall provide leadership for its members.
The president shall appoint chairpersons of PTA committees with the
approval of the Executive Board. The
president shall delegate responsibilities to other PTA members and shall
encourage meaningful participation in all parent activities. The president shall attend all regular
meetings of the presidents’ council or high school federation and shall be a
core member of the school leadership team.
The president shall meet regularly with the Executive Board members in
accordance with these bylaws to plan the agendas for the general membership
meetings. The president shall be one of the signatories
on checks. The president or his/her designee shall represent the PTA on district committees. The president
shall assist with the June transfer of PTA records to the incoming Executive
Board.
3.2 Vice President: The vice-president shall assist the president
and shall assume the president's duties in his/her absence or at the
president’s request.
The vice-president shall be one of the signatories on all checks. The vice-president
shall assist with the June transfer of PTA records to the incoming Executive
Board.
3.3 Secretary: The secretary shall maintain the official
record of the proceedings
and actions of all association meetings.
The responsibilities shall include notices, agendas, sign-in sheets and
material distributed. The secretary
shall prepare and read the minutes of each association meeting and shall make
minutes available upon request. He/she
shall maintain custody of the association’s records and reports. The secretary shall sign and incorporate all
amendments into the bylaws and shall ensure that copies of the amended bylaws
are on file in the principal’s office.
The secretary shall be responsible for reviewing, maintaining and
responding to all correspondence regarding the association. The secretary shall
assist the treasurer with the June transfer of all PTA records to the incoming
Executive Board.
3.4 Treasurer: The treasurer shall be responsible for all
financial affairs and funds of the association.
The treasurer shall also be responsible for maintaining an updated
record of income and expenditures and shall be one of the signatories on
checks. The treasurer shall adhere to and
implement all financial procedures established by the association. The treasurer shall be prepared to present
and provide copies of financial reports at all association meetings. The treasurer shall also prepare and provide
the January 31st interim and June annual accounting reports. He/she
shall make available all books or financial records for viewing by members upon
request and for audit. The treasurer
shall prepare all financial records and assist the secretary with the June
transfer of all PTA records to the incoming Executive Board.
3.5 School Leadership Team Membership: The president of the PTA shall automatically
serve as a core member of the School Leadership Team. All other parent member
representatives shall be elected by the general membership. No person employed at The Center School
shall be eligible to serve as a parent member representative on the School
Leadership Team.
4.1 Nominating Committee
: The nominating committee
shall be established during the March general membership meeting. The nominating committee shall consist of
three to five (3-5) members to be elected by the membership. The majority must come from the
membership. The remaining members of the
nominating committee shall be selected by the President, subject to the
approval of the Executive Board. The nominating committee shall choose
one of its members to serve as chairperson.
No person employed at The Center School shall be eligible
to serve on the nominating committee.
Members of
the nominating committee are not eligible to run for office. An eligible member of the nominating
committee may be considered as a candidate if she/he immediately resigns from
the nominating committee in writing.
The nominating
committee shall seek out the membership in writing, in English and other
languages as appropriate, for recommendations of candidates for all
offices. The nominating committee will
also be responsible for conducting the election process. This includes the following:
¨
preparing and distributing all notices regarding this process
in English and language spoken by parents, wherever possible, i.e., meeting
notices, agendas, reminder notices, tear-off nomination forms, etc.
¨
preparing ballots, attendance sheets, ballot box, tally
sheets and all other materials pertaining to the election.
¨
canvassing the membership for all eligible candidates.
¨
determining and verifying the eligibility of all interested candidates,
prior to the election
¨
reporting the names to date of those candidates during
the April meeting.
¨
ensuring that an opportunity is provided to all members
allowing for nominations (this includes self-nomination) to be taken from the
floor during the April meeting.
¨
officially closing the nominations process during the April
meeting.
¨
reporting the names of all eligible candidates and the
positions they are seeking, to the membership at least two (2) weeks prior to
the May election.
¨
ensuring that only eligible members receive a ballot for
voting.
¨
conducting the May election.
4.2 Additional Nominations: At the April membership
meeting, the nominating committee shall request additional nominations from the
floor. The nominating committee may also
utilize tear-off nominating forms to reach additional eligible candidates. Tear-off nominating forms must include a
cut-off date not less than ten (10) days from the date of distribution. All tear-off forms must be secured by the
nominating committee in accordance with CR A-660.
4.3 Notices: The meeting notice and agenda for the May
general membership election meeting shall be distributed not less
than ten (10) days prior to the date. All meeting notices
and agendas shall be available in English and translation, wherever possible.
The distribution date shall appear on all notices. It shall list all candidates in alphabetical
order under the office for which they were nominated.
4.4
Voting Requirements: There shall be one vote per family for the child/children currently
attending The
4.5
Election and Use of Ballot:
¨
Voting shall be by written ballot in accordance with Chancellor’s
Regulation A-660.
¨
Names of candidates shall appear on the ballot in alphabetical order
under the title of the office for which
they were nominated.
¨
Ballots shall be printed with instructions in English and other
languages,
as appropriate, wherever possible.
¨
Ballots shall be distributed following a member’s signing of the
verification sheet.
¨
The elections shall be scheduled at a time that encourages maximum
member participation. This will require at least an evening
session.
¨
Ballots shall be counted immediately following the election and in the
presence of the members.
¨ Ballots shall be retained
for six months by the chairperson of the
nominating committee. If he/she will no longer be an eligible
member after June 30, the ballots shall be turned over to the incoming Secretary.
Section 5. June Transfer of Records
The outgoing PTA Executive
Board shall arrange for the orderly transfer of records and information of the
PTA, which shall include an overview of PTA transactions for the school year,
to the incoming Executive Board. At
least two meetings will be scheduled during the month of June for this
purpose. Any member of the Executive
Board may request the assistance of the presidents’ council or high school
federation during this process.
Section 6. Certification of the Election and Installation of Officers
The results of the election
shall be announced by the chairperson of the nominating committee or another
committee member designated by the chairperson. The installation of new
officers shall be held during the June general membership meeting
Section 7. Vacancies
Section 8. Special Election Process
Special elections shall be
held to fill any vacancy, other than the position of president. The Executive Board shall be responsible for
announcing any vacancies which may occur and ensuring that all vacancies are
filled by the next regularly scheduled meeting of the association. In those instances where a vacancy occurs in
the required positions of treasurer and/or secretary, the Executive Board shall
call for a special membership meeting in accordance with the provisions
outlined in these bylaws.
Any officer who fails to attend three (3)
consecutive Executive Board meetings without good cause following written
notice from the Executive Board, shall be removed from office by recommendation
of the Executive Board or motion from a member and two-thirds vote of the
membership present. The
association’s notice and agenda must cite that a vote will be taken by the
membership as a disciplinary action against an Executive Board member.
Officers
and Executive Board members accused of misconduct or neglect of duty may be removed
only after:
¨
A motion is presented by any PTA member during any meeting of the PTA
assembly to appoint a review committee.
The motion must be approved by majority vote of the general membership
present.
¨
The majority of the review committee must be comprised from the general
membership. Executive Board members
against whom charges are being contemplated may not serve on the review
committee.
¨
The review committee must investigate, examine and obtain all relevant
documents, interview all pertinent witnesses, etc., in order to conduct their
fact-finding review. All pertinent facts and information must be
considered by the committee. The
officer(s) against whom charges are being contemplated has the right to present
relevant facts, documents and witnesses.
¨
The committee must present its findings and recommendations during a
general membership meeting within a period not to exceed sixty (60) calendar
days from the date of the establishment of the review committee. The association’s notice and agenda must
cite that a vote will be taken by the membership regarding disciplinary
action. The general membership shall then vote to remove or absolve the
officer(s).
Section 1. Composition
The Executive Board shall be
composed of the elected officers of the association and chairpersons of
standing committees. Designated persons
and community school board members shall be ineligible to serve as an elected officer.
No person employed at The Center School shall be eligible to serve
on the Executive Board or as a parent member representative on the School
Leadership Team. Officers shall be expected to attend all Executive Board
meetings and shall be subject to removal under Article IV, Section 9 unless a good and valid reason is
rendered in writing.
Regularly scheduled meetings
of the Executive Board shall be held monthly, September through June, on the last
Monday of every month at 6:00, unless such date shall fall on a legal or religious holiday,
in which case the meeting shall be held on the following or previous Monday.
Section 3. Voting
Each member of the Executive
Board shall be entitled to one vote.
Section 4. Quorum
Three members of the Executive
Board shall constitute a quorum, allowing for official business to be
transacted.
1.1 The general membership meetings of the association
shall be held on the first Monday of each month from September
through June, at
1.2 All eligible members may attend and
participate during general membership meetings and may speak to agenda items
subject to restriction in these bylaws.
1.3 Observers may speak and otherwise
participate, if acknowledged by the chair.
Section 2. Order
of Business
The order of business at meetings of the
association, unless changed by the Executive Board shall be:
¨ Call to Order
¨
¨ President’s Report
¨ Treasurer’s Report
¨ Principal’s Report
¨ School Leadership Team
Report
¨ Committee Reports
¨ Old Business
¨ Adjournment
A quorum of six members of the
association shall be required to
conduct
official business.